As the new dairy season kicks off, it’s crucial to get things right from day one with your new team members, not just in the paddock, but also in your people management. A well-structured induction, clear communication, and compliance with employment and health & safety (H&S) obligations set the tone for a productive and safe season. Here's your checklist to ensure everything’s sorted.
1. Induction and Onboarding: Lay the Foundation
A proper induction ensures your team knows what’s expected, feels welcomed, and understands the systems they'll be working in. A good induction should cover:
An overview of the farm’s operations, daily routines, and expectations
Farm map and key areas: hazards, emergency exits, first aid kits
Introduction to team members, roles, and communication methods
Rules around biosecurity, animal welfare, and environmental care
Practical run-throughs: milking shed operations, machinery handling
Clear explanation of farm policies and procedures
2. Health & Safety: Set the Standard Early
H&S isn't a tick-box exercise—it’s vital to protect your team and business.
As a bare minimum, make sure:
All staff complete a health & safety induction
Each person has their own helmet, high-vis vest, and suitable PPE
Everyone knows how to report incidents and near misses
Hazard maps are reviewed, understood, and signed off
There’s clear signage and awareness around key risks on the property
3. Employment Agreements & Paperwork: Get It Signed, Get It Right
Start the season with contracts that are legal, clear, and up to date and check the following:
All employment contracts are current, signed by both parties, and include the latest terms
Copies are provided to and acknowledged by employees
Clear job descriptions are included and explained
Any trial period or 90-day clauses are correctly applied and communicated
4. Payroll Setup: No Surprises Come Payday
Accurate hours and timely pay builds trust and prevents disputes. It’s important that you ensure:
Staff know how and where to record their hours (timesheets, apps, etc.)
Payroll processes are explained and deadlines made clear
Any leave entitlements, deductions, or pay categories are discussed upfront
5. Accommodation & Property Checks
If housing is provided, document its condition early to avoid future issues. Now is a good time to:
Complete and sign off property inspections with tenants
Take dated photos and note any existing damage or maintenance needs
Clarify responsibilities for utilities, upkeep, and rules for house use
6. The First 90 Days: Building the Relationship
This period is crucial for setting habits, providing feedback, and identifying issues early.
Business Leaders & Managers should:
Schedule regular check-ins (weekly or fortnightly)
Provide training and mentoring where needed
Encourage open communication and constructive feedback
Team Members should:
Ask questions and clarify expectations
Show initiative and adapt to routines
Be proactive about learning and safety
By nailing these essentials in the early days, you not only meet your obligations but also build a more positive, professional, and productive farm culture. A smooth start to the season lays the groundwork for success—on the pasture and in the team.